The Leasing System for Rental Apartments
Tour booking, marketing attribution, and leasing analytics in a single platform
How It Works
How Rent IQ Works
The steps every tour goes through in Rent IQ, from booking to reporting
Share your booking link
On listings, ads, your website, email footers, or a QR code on signage
Prospect books online
Any open time, with their details, unit type, and desired move-in date
Prospect receives automatic reminders
Confirmation and day-of reminder texts cut down on no-shows
Prospect tours the property
The prospect tours the property, then a follow-up text sends the application link
Agent records the outcome
The leasing agent logs attendance, the lease result, and tour notes
Track your results
See how tours turn into leases across channels, agents, and properties
Your leasing team can also book a tour on a prospect's behalf from a call, email, or walk-in, and it lands in the same records and analytics.
The Problem
What Manual Leasing Costs You
After-hours inquiries wait
A prospect who inquires at 9pm waits until the next business day for a reply. By then they have often booked elsewhere.
No-shows waste time
A prospect books a tour and never shows. The agent held the time for nothing and the lead goes nowhere.
Marketing spend runs blind
Budget goes to listings, ads, and social with no reliable signal for which channel produces tours that lease.
Online Booking
Self-Service Tour Booking
Prospects can book, reschedule, and cancel their own tours
- Real-time availability shows only your open tour times
- Automatic confirmation and reminder messages by text and email
- Works on your website, rental ads, or as a direct link
- Guests reschedule or cancel their own tours from a link in their confirmation email
Tour Management
Manage Every Tour
A complete picture of every tour in your leasing pipeline
- Track every tour, whether booked online or scheduled by your team
- Add prospect notes, reschedule, or cancel tours easily
- View upcoming and completed tours in one place
Tour Outcomes
Record Tour Outcomes
Edit guest and tour details after booking, then record attendance, lease outcomes, and notes
- Mark whether the guest attended
- Record the lease outcome
- Edit guest details and add notes
Communications
Automated Notifications
Prospects and agents receive tour confirmations, day-of reminders, and real-time updates, all sent automatically
Tour Confirmation
Sent the moment a tour is booked, with property, date, and time
Day-Of Reminder
Sent the morning of the tour, reply 1 to confirm or 9 to cancel
Post-Tour Follow-Up
Sent after the tour with a link to apply
Automatic Email Notifications
Prospects and agents stay informed at every step
- Tour confirmation email with a calendar invitation and option to reschedule or cancel
- Reschedule confirmation with updated tour details
- Cancellation confirmation with option to rebook
- Agent notifications for new tours, cancellations, and reschedules
Marketing Attribution
Connect Marketing to Leasing Results
Tours are connected to the marketing channel that produced them, so you can put budget where it leases units
Every channel in one place
Tracks tours from listing sites, paid ads, social, and referral traffic together, not one channel at a time.
Offline sources included
Signage, word of mouth, and tenant referrals are logged by the agent, so the picture is more than online clicks.
Easy to set up
Add one script to your site, and every future tour is attributed automatically.
Reporting
Leasing Analytics
Monitor marketing channel performance, conversion metrics, agent activity, and unit type demand
Calendar
Calendar Integrations Included
Leasing hours can be customized, tours are added to agents' calendars automatically, and blocked times prevent double bookings
See Every Tour, Source, and Lease in One Place
Book a live demo and we'll walk you through how Rent IQ can improve your leasing.