Tour Scheduling

Online Tour Booking For Your Properties

Add a booking form to your website and let people schedule tours themselves. They pick from your available times, book instantly, and get automatic confirmation and reminder texts. Tours sync directly to your calendar.

Book in Seconds, Reschedule Anytime

People can book tours in under 60 seconds and manage their own rescheduling

Tour booking form showing date selection, tour times, and guest information fields

Simple, Mobile-Friendly Booking

Real-Time AvailabilityCalendar shows only your available tour times
Contact Info and PreferencesCollects name, phone, email, move-in date, and unit preferences
Text Message Reminders IncludedGuests automatically get confirmation and reminder texts
Works EverywhereEmbed on any website or share as a direct link

How Tour Scheduling Works

Six simple steps to automated tour booking.

1. Connect Your Calendar

Agents link their Google or Outlook calendars to sync availability

2. Set Tour Preferences

Define leasing hours and tour length

3. Embed Booking Form

Add the scheduling widget to your property website

4. Prospects Book Instantly

Guests select available times and book directly

5. Automatic Confirmations

Instant email and text confirmations with tour details

6. Centralized Dashboard

View all upcoming and completed tours across your portfolio

Syncs With Your Team's Calendars

Connects directly to your agents' existing Google or Outlook calendars. When a tour is booked, it automatically creates a calendar event for the agent—no manual data entry needed.

Google Calendar

Outlook Calendar

Agents keep using their existing calendars

Tours create calendar events automatically

Real-time sync prevents double-booking

Simple Tour Management

View upcoming and completed tours in one place

Easily View All Your Tours

Upcoming & Completed ToursView upcoming and completed tours
Search & FilterSearch by guest and filter by leasing agent to find tours quickly
Complete Prospect DetailsView contact info, move-in dates, unit preferences, and messages
One-Click ContactClick to call or email prospects directly from Rent IQ

Tour management dashboard showing scheduled tours with search, agent filter, and prospect details

Automated Notifications

Prospects and agents receive instant confirmations, day-of reminders, and real-time updates. All sent automatically.

Instant Text Message Confirmation

Property name and tour date/time
Directs prospect to email for complete details
Instant delivery—confirmation within seconds

Text message confirmation showing tour details and reschedule link

Text message reminder sent the day before the scheduled tour

Day-Of Reminder Text Message

Sent automatically on the morning of the tour day
Simple reply "1" to confirm or "9" to cancel
References email for agent contact and full details

Post-Tour Follow-Up Text Message

Sent automatically after the tour is marked complete
Personalized with prospect's name and property address
Direct link to online rental application

Post-tour follow-up text with personalized message and application link

Automatic Email Notifications

Prospects and agents stay informed at every step

Tour confirmation email with calendar invitation
Reschedule confirmation with updated tour details
Cancellation confirmation with option to rebook
Agent notifications for new bookings, cancellations, and reschedules

Tour confirmation email showing property details, date, time, and reschedule options

Set Your Rules, We'll Enforce Them

You decide how your tours work. Set advance notice requirements, business hours, and tour length for each property — Rent IQ handles the rest.

Custom business hours - Set different leasing hours for each day of the week per property

Configurable tour duration - Set tour length to match your property size and showing process

Automatic double-booking prevention - Tours are checked against agent availability in real-time to prevent conflicts